The Complete System
OctoVyre is the first "Self-Driving" ERP in the region. Prioritizing UX, AI Automation, and Local Compliance, it redefines what business software can do.
Not Just Automation.
Pure Intelligence.
OctoBrain isn't a bolt-on chatbot. It's the central nervous system of OctoVyre ERP. It continuously analyzes your data to find savings, detect anomalies, and answer questions before you ask them.
Context-Aware Understanding
OctoBrain knows who you are. If a Sales Manager asks "How are we doing?", it shows revenue. If a Warehouse Manager asks, it shows stock turnover. It personalizes insights based on your role, permissions, and recent activity.
Proactive Anomaly Detection
Most ERPs wait for you to run a report. OctoBrain runs 24/7. It alerts you instantly to duplicate invoices, unusual stock variance, or expiring employee residency (Iqama) so you never face a penalty.
Text-to-Action
Don't just query data—manipulate it. "Create a PO for 500 bags of Cement from Kuwait Portland Cement Co." OctoBrain drafts the order, fills in the vendor details, and presents it for your final click.
Analysis Complete:
1. Revenue increased by 15% (KWD 450k vs KWD 391k).
2. Margins dropped by 4.2%. Warning Found.
3. Root Cause: "Raw Material Steel" purchase cost spiked 12% in November, but sales price was not adjusted.
Recommendation: Consider raising Steel Product prices by 5% to recover margin health.
Full Capability Matrix
| Intelligence Module | Natural Prompt Examples | Real-time Data Accessed |
|---|---|---|
| Smart Inventory & Supply | "Predict stockout dates for Cement." "Show me slow-moving items > 90 days." | Stock Ledger, Sales Velocity, Supplier Lead Times (Vendor Performance). |
| Financial Forensics | "Why is the cash flow negative this week?" "Show top 5 overdue customers." | General Ledger, AR Aging, AP Aging, Bank Transactions. |
| HR & Compliance (Kuwait) | "Who needs residency renewal next month?" "Calculate EOSB for Emp #402." | Employee Contracts, Iqama Expiry Dates, Labor Law Rules Engine. |
| Executive Reporting | "Draft a Q3 summary for the board." "Compare this month vs last year." | Aggregated KPI Metrics, Consolidated Financials. |
Deep Functional Coverage
Feature-Rich. Enterprise Ready.
From simple bookkeeping to complex manufacturing resource planning (MRP II), OctoVyre scales with your ambition.
Finance & Accounting
A true Double-Entry accounting engine that adheres to International Financial Reporting Standards (IFRS). Multi-currency, multi-branch, and localization for Kuwait VAT.
General Ledger (GL)
- Flexible Chart of Accounts: Unlimited hierarchy (Group > Ledger).
- Journal Entries: Manual & Automated posting.
- Cost Centers: Track profit by Dept, Project, or Branch.
- Budgeting: Set Monthly/Yearly budgets with variance reporting.
Financial Operations
- Bank Reconciliation: Auto-match imported statements.
- Fixed Assets: Depreciation schedules (Straight Line/Double Declining).
- Multi-Currency: Auto-fetch exchange rates. Unrealized gain/loss calculation.
- PDC Management: Track Post-Dated Checks (common in Kuwait).
Accounts Receivable & Payable
- AR: Credit Limits, Dunning Letters, Customer Portals.
- AP: 3-Way Match (PO > GRN > Bill), Vendor Payment Runs.
Supply Chain (SCM)
End-to-end visibility from the supplier's dock to your customer's door. Handle complex logistics, multiple warehouses, and strict quality controls.
Procurement
- Vendor Portal: Suppliers submit quotes online.
- RFQ Ranking: Auto-rank by Price, Lead Time, and Rating.
- Approval Workflows: Value-based hierarchy (e.g. > 1000 KWD needs GM).
- Blanket Orders: Long-term contracts with scheduled releases.
Inventory Control
- Batch & Serial Tracking: Full traceability for warranty/expiry.
- Landed Cost Vouchers: Distribute Custom Duty/Freight to item cost.
- Stock Aging: Identify Non-Moving Inventory.
- UOM Conversions: Buy in Ton, Stock in Kg, Sell in Gram.
Manufacturing (MRP)
Control your shop floor. Plan material requirements, schedule machines, and track actual costs vs standard costs in real-time.
Production Planning
- Bill of Materials (BOM): Multi-level BOMs with version control.
- Workstations: Define capacity, hourly rates, and efficiency.
- Material Planning: Auto-generate POs based on Production Demand.
Shop Floor
- Job Cards: Start/Stop timer for operators via tablet.
- Subcontracting: Send raw materials to 3rd party for processing.
- Scrap Management: Account for wastage and by-products.
- Cost Variance: Analyze why actual cost > planned cost.
HR & Payroll
A complete Human Recourses Management System (HRMS) tailored for Kuwait Labor Law. Manage local residencies, leave, and complex payroll calculations.
Core HR
- Employee Documents: Upload Passport/Civil ID. Auto-alert on expiry.
- Leave Management: Annual, Sick, Hajj Leave with balance accrual.
- Onboarding: Asset assignment (Laptop, Car) and training.
Smart Payroll
- One-Click Processing: Generates Bank Transfer files.
- Allowances & Deductions: Configurable rules (Housing, Transport).
- Indemnity (EOSB): Automated calculation based on years of service.
- Loans/Advances: Deduction management over multiple months.
Industry Solutions
Engineered for Kuwait's Key Sectors
OctoVyre isn't generic software. It's pre-configured with industry-specific best practices for the region's most demanding environments.
Construction & Contracting
- ✔ Project Profitability: Real-time tracking of material and labor costs per site.
- ✔ Retentions Management: Handle contract retentions and guarantees seamlessly.
- ✔ Labor Tracking: Integrate job cards with payroll for precise site-costing.
Retail & Distribution
- ✔ Omnichannel POS: Sync offline stores with online sales instantly.
- ✔ Discount Management: Automated BOGO, bulk pricing, and loyalty tiers.
- ✔ K-Net Integration: Native reconciliation for local payment gateways.
Manufacturing
- ✔ BOM Management: Infinite level Bill of Materials with scrap calculation.
- ✔ Capacity Planning: Visualize work center loads and bottlenecks.
- ✔ Quality Control: Strict pass/fail workflows at every production stage.
Best Practices
Standard Business Workflows
Pre-configured, industry-standard workflows that ensure efficiency and accountability from day one.
Procure-to-Pay
- 1
Request
Purchase Request -> Manager Approval.
- 2
Source
Raise RFQ -> Select Vendor.
- 3
Order
Purchase Order issued.
- 4
Receive
GRN created. GL: Dr Inventory / Cr GRNI.
- 5
Bill & Pay
Vendor Bill -> Payment. Liability cleared.
Order-to-Cash
- 1
Quote
Sales rep sends Quotation.
- 2
Order
Customer accepts -> Sales Order (Stock Reserved).
- 3
Deliver
Delivery Note. GL: Dr COGS / Cr Inventory.
- 4
Invoice
Sales Invoice. GL: Dr AR / Cr Revenue + VAT.
- 5
Collection
Payment Received. GL: Dr Bank / Cr AR.
Plan-to-Produce
- 1
Plan
Production Order based on demand.
- 2
Release
Materials checked and reserved.
- 3
Issue
Material Transfer to Shop Floor.
- 4
Work & Finish
Job Card logging -> Production Receipt.
- 5
Close
Variances posted to P&L.
Built for Speed
Technical Architecture
A modern, cloud-native stack designed for performance, security, and scalability.
Frontend
- • Next.js 14 (React)
- • Tailwind CSS & Shadcn UI
- • TanStack Query for State
- • Single Page App (SPA)
Backend
- • Laravel 11 (PHP)
- • RESTful API v1
- • Service Layer Pattern
- • Company Scoped Queries
Database
- • MySQL 8.0 (Relational)
- • Multi-Tenant Schema
- • Polymorphic Relations
- • Full Audit Trails
Security
- • Laravel Sanctum Auth
- • RBAC Policies
- • CSRF & XSS Protection
- • Encrypted Sessions
Next Step